SABC CAREER
ADMINISTRATOR
Reporting line : Head: Strategy
Division : GCEO
Scale Code : 405
Position ID : 60020211
The date of closure is January 8th, 2024.
Strategies that are to be reported to the Head:
The purpose of this position is to effectively coordinate the day-to-day activities of the office and to ensure that the administrative operations of the Head of Strategy and Team offices are carried out effectively.
DUTY AND RESPONSIBILITIES:
PLANNING FOR OPERATING
Within the Department, carry out administrative and secretarial responsibilities.
Make certain that the office of the Head is managed in an effective and efficient manner: Methodology
Calls are screened and answered.
Handle the diary and provide assistance with the administration of the department
Assist in the coordination of activities within the department or business unit and
Visitors are required to sign in and be escorted by the Head of Strategy and Department.
Bookings for travel should be made for the Head of the Strategy and Support team.
Making preparations for the Head’s itinerary: Strategy
Make arrangements for the locations of meetings.
Make sure that all of the activities that are associated with the office of the Head of Strategy are coordinated.
THE COORDINATION OF PROJECTS
Contribute to the execution of projects that are not particularly complex.
Get all of the necessary documentation ready for the submission.
Maintain communication with both private and public stakeholders
THE DIRECTION OF
Plan gatherings and make arrangements for locations.
You are responsible for maintaining an attendance register, recording the proceedings of meetings, taking minutes during departmental meetings and office meetings, and the distribution of these minutes.
Preparation of reports that are both accurate and on time
In addition to preparing presentations for special projects, be prepared to do so whenever it is required.
The SABC file Management office recommends that the offices keep an accurate filing system, so make sure to follow their recommendations.
For the benefit of the office and the team, carry out all other administrative responsibilities.
Utilizing the shared drive for the purpose of organizing and storing paperwork and documents
Management of Key Stakeholders
Always keep a professional demeanor when interacting with stakeholders.
Attend to inquiries received via email and the telephone.
REQUIREMENTS THAT ARE INHERENT AND MINIMAL
Qualifications that are relevant to the position, such as a National Diploma or Degree in Administration, Business, or Commerce (NQF6/7)
THE EXPERIENCE
Experience in office administration spanning two to three years.
KNOWLEDGE
Writing skills that are professional and business-oriented.
Capability to keep information confidential during the process.
Ability to communicate with senior management and their staff
Capacity to perform multiple tasks simultaneously
In addition to being professional and polite, excellent telephone skills.
A proficient understanding of Microsoft Word, Microsoft Excel, Microsoft PowerPoint, as well as email and the internet.
An in-depth understanding of office administration, including the ability to prioritize tasks and responsibilities.
Strong abilities in both verbal and written communication.
Excellent ability to interact with others.
Be mindful of the specifics.
The typing and proofreading of documents is an absolutely necessary activity.
Experience as well as the ability to create reports and presentations that are of a very professional standard.
The ability to coordinate projects.
Abilities in managing one’s day
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